Contracts entered into by the Institute

Senate Order on Entity Contracts of 20 June 2011 (since amended) requires Non-Corporate Commonwealth Entities (NCCEs) (formerly Financial Management and Accountability Act 1997 agencies) to publish a list of contracts and funding agreements to the value of $100,000 or more entered into during the previous twelve months AND those entered into at an earlier time that have not been fully performed at the end of the same period. 

The information published by NCCEs for Senate Order on Entity Contracts is required to be tabled by the Minister responsible for each agency within two months of the end of the reporting period to which each listing relates. In the case of financial year, letters are required to be tabled by 31 August, and for calendar years, 28 February (or 29 February in a leap year). The Senate Order requires each agency list to indicate the following for each contract/agreement: 

The Senate Order requires each agency list to indicate the following for each contract/agreement:

  • the name of the contractor
  • the subject matter of each contract
  • the total amount of consideration for the contract
  • the contract duration (by the start and end dates of the contract)
  • details of any confidentiality provisions contained in the contract that require the parties to maintain the confidentiality of:
    • any of its provisions
    • any other requirements of confidentiality.

View Senate Order for the Production of Documents relating to Departmental and Agency Contracts (amended 14 May 2015) [PDF 30 KB].

In 2002 and 2007, the Senate Committee on Finance and Public Administration (the Committee) completed two inquiries into the operation of the Senate Order which resulted in changes to reporting obligations. In 2014, following another inquiry, the Committee recommended that NCCEs could satisfy the transparency obligations of Senate Order - as it relates to procurement contracts - by reference to a compliant report generated by AusTender. Such information being accessible due to the Commonwealth requirement that NCCEs report all procurement activity valued at or above $10,000 (GST inclusive) on AusTender within 42 days of entering into an arrangement (Commonwealth Procurement Rules).

Australian Institute of Family Studies’ Contracts

For the reporting period 1 January 2023 to 31 December 2023 AIFS did not have any non-procurement contracts relating to Senate Order 13.

Procurement contracts that comply with the Senate Order are available on the AusTender website.

Note: All of the Institute’s contracts contain standard Commonwealth confidentiality and non-disclosure clauses of a general nature that are designed to protect the confidential information obtained or generated under the contract. Institute contracts are also compliant with the Privacy Act 1988 and the Australian Privacy Principles, as defined in that Act.

Cost of Compliance

SO on Entity Contracts also requires that agencies publish an estimation of the cost of complying with the Order, and the method by which the estimate is obtained. In relation to the current publication the cost incurred by the Institute amounts to approximately $1,000. This is based primarily on an estimate of staff hours spent at average hourly rates for data collection, liaison, analysis and management. General overhead costs are also included in this figure.

Enquiries

Any enquiries should be directed to Manager, Procurement and Contracts using the enquiries form.

Share